The problemWhere expense tracking falls apart on a job site
Construction spending happens at the counter, not at a desk. A superintendent grabs $400 of material on the way to the site and the receipt rides around on his dashboard for two weeks. By the time it reaches the office, nobody remembers which job it belongs to, so the bookkeeper codes it to overhead and moves on.
Multiply that across three crews, two shared cards, and a stack of vendor invoices, and you get the standard month-end mess: cost reports that lag reality by 30 days, overruns you discover only at close-out, and a GC who cannot tell you today what the Maple Street remodel has actually cost.
The problem is not discipline. It is that every system your team has tried asks a framer to do data entry.
Receipt submitted at the counter, by textJob and cost code assigned while it is still obviousBudget vs. actual current the same dayVariances flagged in week two, not at close-outHow Clyr fixes itSix things that change the week after you start
Receipt capture by text message
The instant a card is swiped, Clyr texts the cardholder. They reply with a photo of the receipt and they are done. Crews who will not touch another app can also forward email receipts or use a no-login receipt link. OCR reads the vendor, amount, and line items, and automated reminders chase anyone with a receipt still outstanding, so your office manager does not have to.
Receipt capture and coding →
Automatic coding to job and cost code
Clyr matches each receipt to the card transaction and codes it to the right job, cost code, and GL account. Rules handle predictable vendors (everything from the fuel card goes to 01-500, for example), and the AI predicts coding for the rest, only asking a human when confidence is low.
Coding rules and AI →
Job costing that updates the day money is spent
Every card swipe, vendor bill, and reimbursement lands on its job in real time, so budget vs. actual is live. If rough carpentry is trending past budget in week two, you see it in week two, while there is still time to fix the problem or price the change order.
Job costing and profitability →
Billable expenses and markup
Flag costs as billable and apply your markup policy so time-and-materials and cost-plus jobs capture every reimbursable dollar instead of leaking margin.
Billable expenses and markup →
Accounts payable without the paper chase
Vendor and supplier invoices flow from capture through approval to payment by ACH, check, or card. PO matching flags discrepancies before you pay them, and 1099 e-filing covers your subs at year end.
Bill pay and accounts payable →
Your cards, not ours
Clyr works with the Amex, Visa, or Mastercard accounts you already have, across 16,000+ financial institutions. Keep your rewards, your credit lines, and your banking relationships.
Card expense management →A Tuesday morningFrom supply house to synced job cost in under a minute
Here is what a Tuesday morning looks like with Clyr running.
Your project manager swipes the company Visa for $412 of framing lumber.
Clyr texts him before he reaches the truck. He replies with a photo of the receipt.
Clyr reads the receipt, matches it to the transaction, and codes it to Job 2144, cost code 06-100 Rough Carpentry.
The coded, receipt-attached transaction syncs to QuickBooks. Your bookkeeper reviews exceptions, not every line.
The job’s budget vs. actual updates immediately. If framing spend crosses the threshold you set, Clyr flags the variance the same week.
Month-end close stops being an archaeology project.
IntegrationsConnects to the systems builders already run
Clyr syncs two ways with QuickBooks, and also connects with Sage Intacct and NetSuite for larger operations. Field workforce tools like Connecteam sync jobs and team members, so expenses land against the projects your crews are actually clocked into.
Running a construction management platform such as Procore or ServiceTitan? Clyr integrates fully with both: projects, teams, and cost structures sync into Clyr, and job-coded costs post back. And if your stack includes something Clyr does not connect to yet, Clyr builds requested integrations for customers.
FAQFrequently asked questions
Can Clyr code expenses to jobs and cost codes automatically?
Yes. Clyr matches receipts to card transactions and codes them to the job, cost code, and GL account using rules you define plus AI predictions that learn from your corrections. Low-confidence codings are held for human review instead of being guessed into your books.
How do field crews submit receipts without installing an app?
Three ways: reply to Clyr’s text message with a photo, forward the email receipt, or use a no-login receipt link. Most crews use the text thread because it arrives seconds after the card swipe.
Does Clyr work with QuickBooks for construction job costing?
Yes. Coded transactions sync to QuickBooks two ways, with receipts attached. Clyr also connects with Sage Intacct and NetSuite.
Can we keep our current business credit cards?
Yes. Clyr does not issue cards. It connects to the Amex, Visa, and Mastercard accounts you already hold, so nothing changes about your banking or rewards.
How does Clyr handle vendor invoices and subcontractor payments?
Invoices are captured, matched against POs where you use them, routed through your approval chain, and paid by ACH, check, or card. Clyr also handles 1099 e-filing for subcontractors at year end.
How long does setup take for a construction company?
Admin setup takes about 15 minutes. Field staff receive a text with instructions and can submit their first receipt the same day. No training sessions on the calendar.
Get a demoSee your own jobs in it
Book a 20-minute demo and bring one messy month of receipts; we will show you what Clyr would have done with them.