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Out-of-pocket expenses and mileage, captured from the field with a photo or a link, coded like any other expense, approved on policy, and synced to your books.
An employee photographs the receipt and Clyr's OCR reads the amount, date, and vendor. The expense is coded to the right GL account, job, property, or customer, the same way card transactions are coded.
Team members log miles through a simple submission page opened from a link. No login and no app required, which matters for techs and maintenance crews in the field.
Reimbursement requests flow through the same multi-step approval policies as bills and card spend. Approved reimbursements sync to your accounting platform or property management system with full coding attached.
Reimbursement software built for office workers assumes everyone has the app installed, a desk, and patience for expense reports. Field crews have none of those. The result is a shoebox of paper receipts, end-of-month arguments, and employees quietly eating costs they should have been paid back for.
Clyr treats out-of-pocket expenses the same way it treats company card spend: the employee snaps a photo, OCR reads the amount, date, and vendor, and the expense is coded to the right GL account, job, or property. No expense report, no spreadsheet, no waiting until month end.
Mileage is the reimbursement people skip most, because logging drives is tedious. Clyr gives every team member a simple submission page opened from a link, where they log miles in seconds from any phone browser. No login and no app download, which is exactly what a technician between job sites will actually use.
Reimbursement requests flow through the same multi-step approval policies as bills and card transactions. Route by amount, by team, or by who submitted, with one or several approvers per step. Approved reimbursements sync to your accounting platform or property management system with full coding attached, so the payout hits the books exactly where the cost belongs.
One: the employee pays out of pocket and snaps the receipt from the link or SMS thread Clyr sent them. Two: OCR extracts the details and coding rules fill in the accounting fields. Three: the request routes to the right approver automatically. Four: the approved reimbursement syncs to your books, coded and documented. The whole cycle takes minutes of human attention instead of a month-end afternoon.
Clyr sends each team member a secure tokenized link. Opening it in any phone browser gives them a simple page to photograph receipts or log mileage. There is nothing to install and no password to remember.
Yes. Reimbursements carry the same coding as any Clyr expense: GL account, project, property, unit, customer, department, or cost code, so reimbursed costs land in job costing and owner reports correctly.
Team members log miles through a no-login submission page. The mileage request flows through your approval policy like any other reimbursement and syncs to your books once approved.
Whoever your policy says. Clyr routes reimbursements through configurable multi-step approval policies, with conditions like amount thresholds and one or several approvers per step.
Book a 20 minute demo and watch your own expenses arrive coded, matched, and ready to sync.