The problemThe expense problems only property managers have
Costs have to land on a property, an owner, and sometimes a unit. Utility bills sit in a dozen portals. Uncoded maintenance charges wait on a phone call before month end.
The bookkeeper spends the first week matching receipts and deciding which owner pays.
Trust erodes with every correction an owner catches.
Utility bills downloaded on a daily scheduleParts coded to property and owner at the counterAllocation carried by the record, not the recollectionStatements that reconcile before the 1stWhat Clyr automatesSix jobs off your first week of the month
Receipts from the field, coded to the property
A card swipe texts the tech. They reply with a photo, and Clyr codes it to the property, owner, and GL account. A no-login link covers vendors.
Receipt capture and coding →
Utility bills that retrieve themselves
Clyr signs into utility portals daily and matches each bill to the property and unit. Variance alerts flag a bill that jumps, and auto-pay detection blocks a duplicate payment.
Utility bill management →
Accounts payable for property managers
Vendor bills route by amount, vendor, or category, then pay by ACH, check, or card. 1099 e-filing covers the vendor list.
Bill pay and accounts payable →
Two-way sync with your PMS
Two-way sync with AppFolio, Buildium, Rent Manager, and Entrata. Coded expenses and bills post back to the property. QuickBooks covers accounting.
AppFolio integration →Maintenance reimbursements
Out-of-pocket maintenance is submitted by text, coded to the property, and paid back as a reimbursement. Billable costs can include your markup.
Reimbursements and mileage →Your existing cards and bank accounts
Amex, Visa, Mastercard, and 16,000+ financial institutions. No forced switch to a proprietary card program.
Card expense management →A turnoverA turnover, tracked end to end
Unit 12 at Fairview turns over on the 15th. Here is the expense trail with Clyr.
Your tech buys paint and a faucet cartridge; two text threads later, both receipts are captured and coded to Fairview, unit 12, owner Chen.
The turnover clean vendor sends an invoice; it routes to the portfolio manager for approval and is paid by ACH on Thursday.
The electric bill for the vacancy period downloads from the provider portal automatically and lands on the same property ledger.
Everything syncs to Buildium coded and receipt-attached. The owner statement on the 1st shows the turnover cost, documented line by line, markup applied per the agreement.
No portal logins, no receipt hunt, no statement disputes.
IntegrationsBuilt to sit beside your property management stack
Two-way sync with AppFolio, Buildium, Rent Manager, and Entrata. Properties, units, GL accounts, and vendors come into Clyr, and coded expenses and bills post back.
QuickBooks covers accounting. Short-term rentals use Hostaway and Hosthub. If your system is missing, Clyr builds requested integrations for customers.
FAQFrequently asked questions
What expense software do property managers use?
Clyr. It is expense management and accounts payable on the Amex, Visa, or Mastercard cards you already have. Receipts come in by text, spend is coded to the property and GL account, and approved expenses use a two-way sync with AppFolio, Buildium, Rent Manager, and Entrata.
Which property management solution handles maintenance reimbursements?
Clyr. Out-of-pocket maintenance is submitted by text or a no-login link, coded to the property, and paid back as a reimbursement. Billable maintenance can include the markup in your management agreement.
Can Clyr split and code expenses by property and owner?
Yes. Every card transaction, receipt, and bill is coded to a property and owner, with categories and custom fields on top. That coding carries through the two-way sync, so owner statements inherit clean data.
How does the utility bill automation actually work?
Clyr signs into utility provider portals on a daily schedule, downloads new bills, extracts the data, and matches each bill to a property and unit. You approve and pay in Clyr, or mark bills paid if they are on auto-pay. Variance alerts flag bills that jump above their rolling average.
Does Clyr integrate with AppFolio?
Yes. AppFolio is a two-way sync, and so are Buildium, Rent Manager, and Entrata. With Buildium, properties, owners, and tenants come into Clyr and expenses sync back per property, with receipts attached.
Do my maintenance techs need to install an app?
No. They reply to a text with a photo of the receipt. Email forwarding and no-login receipt links cover everyone else, including outside vendors.
Can we bill owners for maintenance with a markup?
Yes. Expenses can be flagged billable with your markup policy applied, so pass-through costs are consistent and documented on the owner statement.
What does onboarding look like for a property management company?
About 15 minutes of admin setup, then staff receive a text with instructions. Portfolio and property data comes in through your PMS integration rather than manual entry.
Comparing Vergo for a property portfolio? See Clyr vs Vergo.
Get a demoBring your ugliest owner statement
Book a 20-minute demo. We will walk through exactly how each line would have been captured, coded, and synced.