Buildium Card Management
Buildium issues Buildium Credit Cards. Receipt and memo requirements on those cards are a Buildium policy setting.
- Buildium Credit Cards, issued in Buildium
- A receipt or memo can be required on those cards
Buildium expense management on the cards you already have
Does Buildium have receipt capture? Card Management can require a receipt or memo on cards Buildium issues. Clyr captures the receipt on your Amex, Visa, or Mastercard, codes it to the property, and syncs the expense back per property.
Your cards. A receipt by text. The expense back to Buildium, per property.
Per property
How expenses sync to Buildium per property
Properties, owners, and tenants come into Clyr. A coded expense syncs back to Buildium per property, with the receipt attached.
| Workflow | In Clyr | With Buildium |
|---|---|---|
| Property coding | The property on each card expense. | Properties, owners, and tenants come into Clyr. |
| Vendors | The vendor on the expense. | Vendors sync both ways. A 1099 flag set in Buildium comes with the vendor. |
| Card expenses | The receipt, the coding, and the approval. | The expense syncs back per property, with the receipt attached. |
| Owner billbacks | A line marked billable, with the receipt kept on it. | Billable lines flow to owner statements in Buildium, with documentation attached. |
Need the field list for your account? Bring a sample month of Buildium spend to the demo.
Receipt capture
Does Buildium have receipt capture?
On cards Buildium issues, Card Management can require a receipt or memo. Clyr is the receipt capture for the Amex, Visa, or Mastercard you already use.
Clyr, on your own cards
This is a Buildium credit card integration for cards the company already holds. It is a Buildium Card Management alternative when you do not want a new card.
- Amex, Visa, or Mastercard you already have
- A text at the swipe, then a photo reply
- Coding to the property, then the sync back
From the swipe
Buildium credit card integration, from swipe to property
Connect the cards you already have
Amex, Visa, and Mastercard, plus bank accounts at more than 16,000 institutions. No new card program.
The cardholder gets a text
When the transaction arrives in Clyr, the text shows the merchant and amount. The reply stays in that thread.
The photo matches the charge
Clyr matches the receipt to the transaction. Email, the Chrome extension, and no-login links cover everyone else.
Rules suggest the property
Rules can use vendor, amount, or card. A suggestion from prior coding applies only above a confidence threshold.
Approval, then Buildium
Approval policies route by amount, vendor, or team. The approved expense syncs back per property, with the receipt attached.
One property
A repair, from the receipt to Buildium
Illustrative property: Maple Court is fictional. The steps show one repair staying together in Clyr. They do not show a Buildium screen.
1
A tech buys a faucet cartridge. The card text asks for the receipt. Finance reviews the suggested Maple Court coding.
2
The plumber sends an invoice. Clyr captures the bill and routes it under the approval policy.
3
The approved card expense syncs back to Buildium on that property, with the receipt attached.
4
If the line is billable, it can flow to the owner statement in Buildium, with the documentation attached.
Illustrative · Maple Court
Faucet cartridge · receipt matched
Plumber invoice · approval complete
Property coding · Maple Court
Buildium · expense per property, receipt attached
Around the card
Bills, billbacks, and the cards you have
Utility bills
Clyr signs in to utility portals, downloads new bills, and matches them to a property. A jump above the recent average is flagged before payment.
This is bill collection, not resident rebilling. How the bill is recorded in Buildium is confirmed at setup. See utility bill management.
Vendor bills and 1099s
Vendor bills go through approval and can be paid by ACH, check, or card. A 1099 flag set in Buildium comes into Clyr with the vendor. 1099 e-filing uses that flag.
Billable lines flow to owner statements in Buildium, with documentation attached.
A Card Management alternative
Connect the cards you already have. Teams that want Buildium expense management without issuing Buildium Credit Cards stay on Amex, Visa, or Mastercard.
Business spend on a personal card can be reimbursed. A personal charge on a company card can be flagged. Multi-entity controls keep separate books apart.
Onboarding
Setup for a Buildium portfolio
Your admin brings the properties and vendors the workflow should use. Clyr confirms the connection, the card feeds, and the property mapping, then invites cardholders to the text workflow.
Bring these to the setup conversation
- The properties, owners, tenants, and vendors the coding should use
- A recent month of card charges and vendor bills
- Who approves, and at what amount
- Questions about the exact Buildium fields
FAQ
Frequently asked Buildium questions
Does Buildium have receipt capture?
Buildium Card Management can require a receipt or memo on the cards it issues. Clyr captures receipts on the Amex, Visa, or Mastercard you already have: a text, a photo, then the expense syncs back per property.
Can I use my own cards instead of Buildium Card Management?
Yes. Clyr connects to existing Amex, Visa, and Mastercard cards, and to bank accounts at more than 16,000 financial institutions. You keep those cards. Clyr collects the receipt, codes the expense to the property, and syncs it back to Buildium.
How do expenses sync to Buildium per property?
Properties, owners, and tenants come into Clyr. Clyr codes the card expense to the property. The expense syncs back to Buildium per property, with the receipt attached.
Does Clyr integrate with Buildium?
Yes. It is a two-way sync. Teams keep their cards, collect receipts by text, and review coding in Clyr. Properties, owners, and tenants come in, vendors sync both ways, and coded expenses sync back per property.
What data syncs between Clyr and Buildium?
Properties, owners, and tenants come into Clyr. Vendors sync both ways, and a 1099 flag already set in Buildium comes with the vendor. Coded expenses sync back per property, with the receipt attached.
Do maintenance techs need to install an app?
No. When a card transaction arrives in Clyr, the cardholder replies to a text with a receipt photo. Email forwarding, a Chrome extension, and secure no-login links cover other people.
How does Clyr code an expense to the right Buildium property?
Rules can use the vendor, the amount, or the card. Clyr also uses your coding history and applies a suggestion only above a confidence threshold. Anything below that threshold waits for a person.
How long does it take to set up the Buildium integration?
Setup depends on your portfolio, card connections, and Buildium account. Clyr confirms the two-way sync with your admin, then invites cardholders into the text receipt workflow.
Keep exploring
Property-management expense workflows
See it on your cards
See your Buildium spend in Clyr
Book a 20-minute demo and bring a month of card spend. Clyr will show the receipt, the property coding, and the sync back to Buildium.