The problemWhere landscaping companies lose track of money
Spring gets busy, and busy is where the numbers go soft. A crew lead buys plants at the nursery and mulch at the yard on the same morning for two different jobs. Fuel hits one card for four trucks. The irrigation parts for a warranty fix land on whatever job the tech remembered. By fall, the install that felt profitable was not, the maintenance route you renewed at last year’s price is underwater on drive time and material, and nobody can prove either number.
Seasonal labor makes it worse.
Workers who joined in April are not going to learn expense software, so their receipts simply do not exist.
Each run coded, split where it should beFuel routed to fleet by rule, per cardWarranty work carried by the right jobRenewal season priced on real route costsHow Clyr fits a landscaping operationInstalls and routes, both accounted for
Receipts captured at the nursery counter
A card swipe triggers a text; the crew lead replies with a photo before pulling out of the lot. Seasonal workers and subs use a no-login receipt link instead of an account. Clyr reads the receipt, matches the transaction, and sends reminders for whatever is missing.
Receipt capture and coding →
Costs coded to the install or the route
With Jobber connected, jobs and clients sync into Clyr in real time, and job-coded expenses sync back. Install materials land on the install; route supplies land on maintenance, and multi-job supply runs can be split at review.
Jobber integration →
Fuel and repeat vendors on autopilot
Coding rules send fuel to fleet, the nursery to plant material, the equipment dealer to equipment, no human touch required. AI predictions handle the odd purchases and wait for review when unsure, learning your patterns as the season runs.
Coding rules and AI →
Job costing that survives the season
Budget vs. actual updates in real time on installs, so an over-budget hardscape shows up while the crew is still on site. Season-long, maintenance route costs accumulate into numbers you can renew contracts on.
Job costing and profitability →Billable extras that get billed
The client-requested annuals swap or irrigation add-on gets flagged billable with markup at capture, so extras stop riding along free.
Billable expenses and markup →Equipment and supplier bills paid on time
Dealer invoices and supplier bills route through approvals and get paid by ACH, check, or card, with 1099 e-filing for subcontracted crews at year end. And Clyr connects to the business cards you already run, so crew cards stay in the trucks.
Bill pay and accounts payable →A Thursday in AprilA Thursday in April, tracked
Your crew lead swipes for $612 at the nursery: shrubs for the Kerrigan install plus flats for two maintenance stops.
Clyr texts him; he replies with the receipt photo from the truck.
At review, the office splits the receipt: shrubs to the Kerrigan job, flats across the two routes. The rule for the nursery already set the category.
The Kerrigan install’s budget vs. actual updates the same morning, and the client’s requested upgrade is flagged billable with markup.
Everything syncs to QuickBooks with receipts attached. Renewal season starts with route costs you can defend.
Off-seasonOff-season numbers you can bid the next season on
Winter is when landscaping companies price the coming year, and most do it on incomplete data. With a season of coded spending behind you, the questions that decide margins finally have answers: what the average install really consumed in plant material, which routes carried the most unbilled extras, what the fleet actually cost to fuel and fix.
Snow removal included
For companies that run it, snow work flows through the same route logic all winter.
Replace-or-repair, answered
Equipment purchases and repairs, coded to your fleet category as they happen, turn the aging-mower decision into arithmetic instead of a hunch.
Extras, finally visible
A season of billable flags shows which routes carried the most unbilled extras, before you renew them.
IntegrationsConnects to the software your crews already run on
Jobs and clients sync in from Jobber in real time, and job-coded expenses sync back. QuickBooks handles the accounting side.
FAQFrequently asked questions
Can Clyr track costs per landscaping job?
Yes. Purchases, bills, and reimbursements code to individual jobs synced from Jobber, with real-time budget vs. actual on installs and accumulated costs on maintenance work.
How do seasonal crews submit receipts?
Card-holding crew leads reply to a text with a photo. Seasonal workers and subcontractors use a no-login receipt link, so nobody needs an account or an app.
Can one receipt be split across multiple jobs?
Yes. Multi-job supply runs can be split across jobs or routes at review, so shared purchases stop distorting individual job margins.
Does Clyr work with Jobber?
Yes, two ways: jobs and clients sync in from Jobber in real time, and job-coded expenses sync back. QuickBooks handles the accounting side.
How is fuel handled across a fleet of trucks?
Coding rules route fuel purchases to your fleet category automatically, per card, so fuel stops disappearing into job costs or sitting uncoded.
What does setup look like during the busy season?
Fifteen minutes of admin setup, then crews get a text with instructions. There is no training day, which is the point in April.
Get a demoOne route contract, one install budget
Bring one route contract and one install budget to a 20-minute demo. We will show you what each actually costs to serve.