The problemThe STR expense problem scales faster than the portfolio
At five properties, a spreadsheet works. At twenty, the failure modes multiply: the hot tub repair billed to the wrong owner, the Costco run that covered four houses on one receipt, the water bill for a vacant month that nobody noticed doubling, the cleaner who texts photos of receipts to whoever answered last. Every miscoded dollar is either your margin or an owner’s trust, and STR owners compare statements in Facebook groups.
Guest-facing tools have gotten excellent.
The back office is where portfolios still bleed.
Every cost coded to property and ownerMulti-property runs split at reviewVariance alerts before the bill is paidOne link every cleaner already knowsHow Clyr runs the STR back officeThe back office, systematized
Every expense coded to a property and owner
Card swipes trigger a text; a photo reply captures the receipt, and Clyr matches and codes it to the property, owner, and category. Multi-property shopping runs can be split across properties at review. Rules handle recurring vendors like pool service and lawn care.
Receipt capture and coding →
Cleaners and handymen submit with zero setup
No-login receipt links let cleaners, maintenance contractors, and co-hosts submit receipts from any phone browser. No accounts, no app, no training call.
No-login receipt links →
Utility bills fetched per unit
Clyr logs into utility portals daily, downloads each property’s bills, matches them to the right unit, and flags any bill that jumps above its rolling average, which is how you catch the leak, the left-on heat, or the estimated-read surprise before paying it. Auto-pay detection prevents double payments, and paper bills can route through a PO Box intake service.
Utility bill management →
Synced with your PMS
Properties and owners sync from Hostaway into Clyr, and per-property expenses sync back, keeping reconciliation and owner reporting inside the system you already run. The Hosthub integration works the same way for portfolios managed there. QuickBooks covers the accounting ledger.
Hostaway integration →Owner-billed costs, documented
Flag expenses as billable with your markup or pass-through policy, so owner statements carry documented, consistent charges instead of round numbers someone will question. When statements go out on a deadline, the difference between coded-as-it-happened and reconstructed-at-month-end is the difference between on time and apologizing.
Billable expenses and markup →Multiple LLCs, one system
Portfolios split across entities can use multi-entity support, and Clyr connects to the cards and bank accounts each entity already holds.
Multi-entity →A hot tub failureOne hot tub failure, cleanly resolved
A guest reports a dead hot tub at the Lakeview house. Your maintenance contractor buys a $96 pump part.
He submits the receipt through his no-login link before leaving the store.
Clyr codes the cost to Lakeview, owner Patel, category Repairs, flagged billable per the management agreement.
The expense syncs to Hostaway against the property. The same week, Lakeview’s water bill downloads automatically and passes its variance check.
Owner Patel’s monthly statement shows the repair with the receipt attached. No email thread, no dispute, no credit issued to keep the peace.
ScaleFrom ten doors to a hundred without changing systems
Growth is where STR back offices break, because every new property adds utilities, vendors, and an owner relationship. With Clyr, a new property arrives through the PMS sync rather than manual setup, its utility accounts join the daily portal fetch, and the coding rules you built for the first twenty properties apply to it on day one.
Co-host and contractor arrangements keep working because submission never required accounts in the first place.
The month you onboard eight properties feels like the month you onboarded one, which is the entire point of running on systems instead of spreadsheets.
IntegrationsNative to the STR stack, not adapted to it
Properties and owners sync from Hostaway into Clyr, and per-property expenses sync back; the Hosthub integration works the same way. QuickBooks covers the ledger. Managing long-term portfolios too? See expense management for property management.
FAQFrequently asked questions
Can Clyr track expenses for each Airbnb or rental property separately?
Yes. Every receipt, card transaction, and bill is coded to a specific property and owner, and that coding syncs into Hostaway, Hosthub, or QuickBooks.
Does Clyr integrate with Hostaway?
Yes, natively and two ways: properties and owners sync into Clyr, and per-property expenses sync back for reconciliation and owner statements. A native Hosthub integration is available as well.
How does utility bill handling work across many properties?
Clyr signs into each utility provider portal daily, downloads new bills, matches them to properties and units, and alerts you when a bill exceeds its rolling average. You pay in Clyr or mark auto-paid bills as handled.
How do cleaners submit receipts?
Through a no-login link that opens in any phone browser. They photograph the receipt and submit; Clyr handles matching, coding, and reminders.
Can we bill owners for repairs and supplies with markup?
Yes. Expenses can be flagged billable with your markup or pass-through policy applied, so owner statements stay consistent and documented.
Do we have to change banks or use a special card?
No. Clyr connects to the cards and accounts you already hold, per entity if your portfolio spans several LLCs, across Amex, Visa, Mastercard, and 16,000+ financial institutions.
Get a demoOne owner statement, one utility bill
Bring one owner statement and one utility bill to a 20-minute demo. We will show you the exact path each would have taken through Clyr.