The problemWhy expense leakage is a law firm problem specifically
Attorneys are expensive people to use as bookkeepers, so firms do not, and expenses show it. A partner pays a filing fee online between hearings and the confirmation email is buried by Thursday. An associate covers deposition parking on a personal card and never submits it. The office card pays for expert reports across four matters and the bookkeeper allocates it from memory.
At billing time, whoever prepares the prebills reconstructs costs from statements and inbox searches.
Whatever cannot be tied to a matter with confidence gets written off, quietly, every month.
Confirmations forwarded in, matched to the chargeOut-of-pocket costs submitted in secondsEvery cost coded to client and matter at capturePrebills that start from a complete recordHow Clyr works inside a firmCaptured, coded, and recovered
Capture in the moment, not at month end
When a firm card is charged, Clyr texts the cardholder; a photo reply files the receipt. Email confirmations for court fees and online filings forward straight in. Staff without firm cards submit through a no-login link, and automated reminders follow up so the billing coordinator does not have to.
Receipt capture and coding →
Coded to client and matter
Clyr matches receipts to transactions and codes them using fields you define, including client and matter, alongside category and GL account. Coding rules handle recurring vendors (every charge from the court e-filing provider goes to filing fees, for example), and AI predictions cover the rest, held for review when confidence is low.
Custom fields →
Billable costs flagged and marked up where appropriate
Expenses can be flagged billable as they are captured, with your markup or pass-through policy applied. Prebills start from a complete cost record instead of a reconstruction.
Billable expenses and markup →
Reimbursements without the paper form
Associates and staff submit out-of-pocket costs with receipts attached; approval routes by your rules; the reimbursement is tracked to the matter like any other cost. Mileage to depositions, courthouses, and client sites runs through the same flow.
Reimbursements and mileage →Firm bills paid on time
Rent, research subscriptions, expert invoices, and vendor bills route through approvals and get paid by ACH, check, or card, with a clean audit trail and 1099 e-filing at year end.
Bill pay and accounts payable →Your cards and accounts stay put
Clyr connects to the firm’s existing Amex, Visa, and Mastercard accounts. Partners keep their points; the firm keeps its banking relationships.
Card expense management →A filing feeA filing fee’s short, well-documented life
An associate pays a $402 federal filing fee online with the firm card.
Clyr texts her; she forwards the court’s email confirmation instead of typing anything.
The charge is matched, coded to client Harmon, the matter number in your numbering scheme, category Filing Fees, and flagged billable.
It syncs to QuickBooks with the confirmation attached.
When the prebill is prepared, the cost is already there, documented, and it bills instead of being written off.
Where Clyr fitsWhere Clyr fits in a legal stack
Clyr syncs two ways with QuickBooks and Xero on the accounting side. It does not replace your practice management or billing platform; client and matter coding travels with each expense so your billing workflow inherits complete cost data.
A note on trust accounting: Clyr manages firm operating expenses. It is not trust or IOLTA accounting software, and this page deliberately makes no claims there.
ControlsControls the managing partner can sign off on
Firm cards create firm arguments. Clyr narrows the room for them: approval rules route spending above thresholds you set, roles and permissions control who sees what, and personal charges on firm cards are identified and handled instead of quietly absorbed into overhead.
Every expense carries its receipt, its coding, and its approval history, which is the difference between an expense policy that exists on paper and one that provably runs.
FAQFrequently asked questions
Can expenses be tracked by client and matter?
Yes. Client and matter coding is applied to every expense using configurable fields, alongside category and GL account, and it carries through to your accounting sync.
How do attorneys capture costs without changing habits?
They reply to a text with a photo, or forward the email confirmation. Most court and e-filing costs arrive by email already, so forwarding is the whole workflow.
Does Clyr identify which costs are billable?
Expenses are flagged billable at capture, with your markup or pass-through policy applied, so recoverable costs reach prebills instead of being reconstructed later.
Does Clyr replace our billing or practice management software?
No. Clyr handles expense capture, coding, approvals, and firm bill pay, then syncs coded data to QuickBooks or Xero. Your billing process runs on top of complete cost records.
Can the firm keep its existing credit cards?
Yes. Clyr connects to the cards and bank accounts the firm already holds across Amex, Visa, Mastercard, and 16,000+ financial institutions.
What about trust account expenses?
Clyr is built for firm operating spend. Trust and IOLTA accounting should remain in your dedicated legal accounting system.
Get a demoBring last quarter’s write-offs
Bring last quarter’s write-offs to a 20-minute demo and count how many were just costs nobody captured in time.