The problemWhere manufacturing AP leaks time and money
Invoice volume is the first problem: raw materials, MRO supplies, freight, tooling, contract services, all from different vendors on different terms. The second problem is matching. When the invoice says one price and the PO says another, someone has to catch it, and in a manual process that someone is usually nobody, until the variance shows up in gross margin.
Then there is the approval chain. Plant managers approve from the floor, controllers approve from the office, and an invoice that sits in the wrong inbox for a week becomes a late fee or a supplier phone call.
Meanwhile card spending by maintenance and purchasing staff generates its own pile of uncoded receipts.
Invoices read on arrival, nothing keyedPO mismatches flagged before paymentApprovals routed and time-stamped by rulePayment on the due date, not before or afterWhat Clyr automates on the AP sideCapture to payment, without the keying
Invoice capture without keying
Invoices arrive by email or upload and Clyr reads them: vendor, amount, line detail. AI coding suggests the GL account based on vendor history, and coding rules lock in the predictable cases.
Bill pay and accounts payable →
PO matching that catches variances
Clyr matches invoices to purchase orders and flags discrepancies before payment, so a unit-price creep or a duplicate billing gets a human decision instead of a rubber stamp.
Approvals that follow your rules
Route by amount, vendor, category, or department: under $1,000 to the plant manager, above it to the controller, capital purchases to ownership. Approvers act from any device, and the audit trail records who approved what and when.
Approval workflows →
Payment by ACH, check, or card
Pay each vendor the way they want to be paid, from one queue. Vendor onboarding is self-service, and 1099 e-filing is built in for contract vendors.
Vendor management →Card spending, handled in the same system
Maintenance runs, MRO purchases, and travel by your purchasing team get the same treatment as invoices: receipt capture by text or email, automatic matching, and coding to the right department or cost center.
Receipt capture and coding →Two-way ERP and accounting sync
Clyr syncs with QuickBooks, NetSuite, and Sage Intacct, so nothing is entered twice and AP status is visible on both sides.
QuickBooks integration →One invoiceOne invoice, no touches
A supplier emails an invoice for a resin order to your AP address.
Clyr reads it and matches it to the open PO. Quantity matches; unit price is 4 percent high, so the invoice is flagged.
Purchasing reviews the flag, the supplier corrects the invoice, and the corrected version routes to the plant controller under your approval rules.
Payment goes out by ACH on the due date, not before, and the transaction syncs to NetSuite with the invoice and approval history attached.
At month end, AP is already reconciled because nothing waited in an inbox.
Beside your ERPWhat this looks like next to your ERP
Clyr is not trying to replace your ERP or production systems. It sits on the spending side: supplier invoices, approvals, payments, and employee card spend, synced two ways with QuickBooks, NetSuite, or Sage Intacct.
Departments and cost centers come along in the sync, so finance reporting stays in the system you already trust.
Close and auditMonth-end close and audit readiness
AP is usually the last thing holding up a manufacturer’s close: unapproved invoices, unmatched receipts, accruals built from guesswork. Because Clyr captures and codes as the month runs, close starts from reconciled data, and open liabilities are visible in one queue rather than scattered across inboxes.
Every invoice carries its approval history, payment record, and source document, so when the auditor samples transactions, the answer is a click, not a hunt through a shared drive. Multiple entities or plants stay separated with multi-entity support while finance sees the whole picture.
IntegrationsSynced two ways with the systems finance trusts
Two-way sync with QuickBooks, NetSuite, and Sage Intacct keeps invoices, coding, and payment status consistent on both sides. Ask us about any manufacturing-specific system in your stack on the call; Clyr builds requested integrations for customers.
FAQFrequently asked questions
Does Clyr handle three-way matching?
Clyr matches invoices to purchase orders and flags discrepancies for review before payment. Ask us on the call whether receiving data can be included for full three-way matching in your setup.
Can approval rules mirror our existing sign-off policy?
Yes. Rules route invoices by amount, vendor, category, or department, in sequences you define. Every step is recorded for audit.
How do suppliers get paid?
ACH, check, or card, chosen per vendor. Suppliers onboard themselves through a self-service flow, which removes the back-and-forth over banking details.
Does Clyr work with NetSuite and Sage Intacct?
Yes, along with QuickBooks. Sync runs two ways so invoices, coding, and payment status stay consistent in both systems.
Can plant and purchasing staff use their existing company cards?
Yes. Clyr connects to your current Amex, Visa, and Mastercard accounts. Cardholders submit receipts by replying to a text, and transactions are coded to departments or cost centers automatically.
What does implementation involve for a manufacturer?
Admin setup takes about 15 minutes, then your accounting sync and approval rules are configured around your existing chart of accounts. AP staff keep their process; the keying and chasing disappear.
Get a demoOne month of invoices, zero touches counted
Send us one month of invoice volume and we will show you, in a 20-minute demo, how many of those invoices would have needed zero human touches.